Maintaining an electronically signed record is essential to creating and maintaining a legally binding contract. Once a contract is created using Xerox Mortgage Services’ e-Mortgage Suite, the legally binding contract is verified for authenticity and securely managed and stored in an online depository (e-Vault).

Through the e-Mortgage Suite integration with MERS, e-Notes can be electronically delivered directly to investors. MERS allows the investors to transfer rights to the correct recipients for servicing, post-closing, funding and storage purposes. The integration also enables certification of e-Notes and allows servicing transactions to be performed. Mortgage companies leveraging the integration benefit from a more efficient mortgage process while meeting emerging industry standards, such as ESIGN and UETA legislation.

All signed documents in the repository are continually verified throughout the loan process to ensure the signing credential (digital certificate or username/password) is correct and that the documents remain free from tampering. In addition, the e-Vault has audit tracking that detects where the documents travel throughout the system to keep tabs on any transactions made during the loan lifecycle.

To further prevent tampering and to ensure security of the loan files, all documents’ signing meta data and hashes are securely stored and permanently associated with the files.